Efficiently manage change and minimize risk with intuitive and customizable Management of Change (MOC) Software.
Dashboards keep users informed and improve accountability.
Automated Workflows and notifications keep change requests moving toward completion and reduce turnaround times.
Customizable forms allow you to tailor MOC processes to meet your needs.
Reporting demonstrates the status of MOCs and ensures your team stays on track.
Reduce Risk and Improve Productivity With MOC Software!
Enhance Safety and Risk Management - Ensure changes are thoroughly assessed for potential hazards and risks before implementation, reducing the likelihood of accidents and incidents.
Improve Collaboration - With a centralized platform, users across your organization can easily collaborate and view real-time information on proposed changes.
Fast Turnaround - Review and approve changes in real-time with our MOC software program. Access review forms from anywhere. Receive automated alerts when a review is required.
Standardization - Standardized forms and workflows ensure changes are consistently and thoroughly reviewed to reduce errors and eliminate oversights.
Accountability - Prevent approvals until applicable action items and reviews are completed. Automated reports provide information on individuals who are holding up change requests.
Compliance Assurance - Quickly and easily demonstrate compliance with OSHA, EPA, and ISO standards.
Auditable - Modifications to change requests are tracked to provide a comprehensive audit trail.
Paperless - There is no need to file, scan, or email paper forms or spreadsheets throughout the office as our cloud-based software stores and ensures electronic records are readily available from your browser.
Rapid Deployment - Implement your organization's customized management of change program in a day (versus weeks or months).
Automated Progression - Efficiently submit MOC forms and automatically route them through your organization's approval process.
Customizable - You can easily create or incorporate your company's existing MOC checklists and workflows (versus having to pay for the expensive software updates that many MOC software vendors impose).
Conditional Questions - Conditional questions allow reviews to be customized based on a change's scope and risk.
Automated Reminders - Automatic email notifications are sent from our MOC software program, letting reviewers know that they need to complete their part in the review process.
Centralized Document Storage - Change-related documents are stored electronically in a secure, centralized, and accessible location.
Action Item Tracking - Action items related to management of change forms are automatically sent to the people responsible for the tasks and tracked through to completion.
Pre-Startup Reviews - Pre-startup checklists are automatically triggered based on review responses.
Post-Startup Reviews - Post-startup checklists can be used to verify that changes have been effectively implemented and process safety information has been properly updated.
Employee Communication - Automatically notify affected employees through the MOC software program instead of relying on paper forms and emails.
Dynamic Roles and Responsibilities - Reviewers are automatically assigned based on the department or location affected by the MOC request.
Version Tracking - The MOC software automatically maintains historical versions of all Management of Change Forms.
Comprehensive Reporting - Adobe PDF reports clearly document each review and include supporting documents.
Cloud-Based - Our web-based MOC software is available from anywhere through secure and trusted servers.
Subject Matter Expert (SMEs) Support - Our highly knowledgeable staff is available to support you with both software and MOC subject-matter questions.
Frequently Asked Questions About Management of Change (MOC) Software
What is Management of Change (MOC)?
MOC is a structured process for proactively identifying, assessing, and managing changes within an organization.
Why is MOC Important?
An effective management of change program identifies and controls safety and operational risks before changes occur. This reduces the risk of injuries, environmental incidents, quality issues, operational inefficiency, regulatory non-compliance, and much more. Please see our blog article on PSM Management of Change to learn more about the importance of an effective MOC process.
What Regulations and Standards Require an MOC Program?
Consistent and accurate regulatory compliance can be one of the most daunting challenges that organizations and companies face, and our MOC software is designed to make regulatory compliance easy! Compliance with rules, regulations, requirements, zoning, permits, recordkeeping, safety training, and other compliance requirements can be tracked with our MOC software solution. You can rest easy knowing that you are in compliance with OSHA, ISO, PSM, EPA, DOT, and all of the other entities that regulate your industry.
What Types of Changes Should Be Managed Through an MOC Process?
Any change that could impact health and safety, regulatory compliance, or quality should go through a structured review process prior to being implemented. Examples include changes to:
Process chemicals
Technology
Procedures
Equipment
Facilities
Management personnel
Staffing changes (for example, if staffing levels decrease such that adherence to existing procedures is not possible or changes in staffing experience could impact safety/performance)
Budgets (for example, if budget levels decrease such that adherence to existing procedures is not possible)
There are countless reasons to use a management of change software solution. MOC software can help reduce risk, increase safety, ensure compliance, and improve the accuracy of recordkeeping. As a result of using software:
Changes are approved and implemented more quickly
Reviewers spend less time completing their reviews
Employees are more likely to embrace and use your MOC process
How Does MOC Software Improve Collaboration?
Management of change software provides a centralized platform where users have enhanced visibility and real-time information regarding changes being made in the workplace. Click here for more information on this topic.
Is Ecesis Difficult to Implement?
Many of our clients come to us having never used MOC software, and they are amazed at how easy it is to transition away from spreadsheets and calendars that were not quite doing the trick.
Will Your MOC Software Make Our Approval Process Faster?
Yes! Our entire MOC Software Solution is designed to improve operational efficiency. A few features that will make your MOC Program more efficient include:
Automated notifications
Verification that required information is completed before submittal
Conditional questions to keep forms as short as possible
Email reminders to ensure reviews and action items are not forgotten.
Are Your MOC Forms Customizable?
Yes, our management of change solution makes it easy to customize your MOC forms and workflows to meet your current and future needs.
Does Your Software Manage Temporary MOCs?
Yes, temporary change requests are assigned an expiration date. Users are notified by email as this due date approaches and then may request an extension.
Does Your MOC Software Program Allow Me to Add or Subtract Review Requirements Based Risk?
Yes, MOC forms may include risk assessment questions that display conditional questions, require uploading of documents, create action items, and/or turn on additional review requirements.
What is an MOC Risk Assessment?
An MOC Risk Assessment is a process used to identify and evaluate the potential consequences of a change to determine its severity and likelihood of occurrence. Changes that have a high severity and a high likelihood of occurring present a high risk, and the MOC process needs to be more rigorous in order to ensure adequate controls are put in place so as not to increase the risk of injuries, downtime, environmental degradation, etc.
What Considerations Must Be Included in An MOC Process?
Considerations vary in management of change processes, but as an example, the OSHA PSM Standard requires consideration of the following prior to implementing a change:
The technical basis for the proposed change
Impact of change on safety and health
Modifications to operating procedures
Necessary time period for the change
Authorization requirements for the proposed change
Any industry can benefit from implementing a standardized process for managing change. A few examples of industries that commonly use MOC software include:
What Should I Look For In an MOC Software Solution?
Prior to selecting an MOC solution, we recommend that you evaluate at least three options from MOC software vendors. Items you should consider during this review include:
How Do Manufacturers Use Management of Change Software?
Our MOC software is a top choice for manufacturers who have complicated processes or are within a highly regulated industry. The MOC software can be integrated with SSO (Single-Sign-On) and SAP (Systems Applications and Products) software, as well as other software solutions. Changes to workflows, quality assurance protocols, vendors, equipment, personnel, and much more can be tracked using our Management of Change software.
How Can I Justify Implementing an MOC Program?
MOC programs quickly pay for themselves. As an example, operations personnel could bring a new piece of equipment on-site without an air permit. This might result in a violation of the Clean Air Act, which could cost your company $46,192 per day. As another example, warehouse personnel could purchase a new forklift, and if you fail to provide additional training on this forklift, injuries and costly OSHA violations could occur.
How Does MOC Software Help Assess and Mitigate Risks Associated with Emergency Changes?
MOC software facilitates risk assessments for emergency changes. It helps organizations identify potential risks and develop strategies to mitigate them. This ensures that safety remains a top priority during crisis response.
The Ecesis MOC Software Solution was designed by end users like you and is supported by a diverse team of management system experts, engineers, scientists, and computer programmers. This partnership ensures our MOC Software Solution is:
Intuitive - The benefit of being designed by end users is that our MOC software program is intuitive and easy to use.
Customizable - You are in control. Ensure that the functionality of our MOC software and content meet your ever-changing needs (without having to pay for expensive programming fees that many other MOC software vendors charge).
Supported by Subject Matter Experts - Our clients are supported by highly qualified industry experts who can provide advice on both software-related and regulatory questions.
Comprehensive - You can manage nearly all of your EHS software needs with a single platform (versus having to maintain separate software solutions for inspections, chemical inventories, training, etc.).
It's easy to say what our MOC software can do, but we'd much rather show you what it can do for you specifically! Please call us at (720) 547-5102 or complete the form below to learn more about how our MOC Software can help your company stay ahead of workplace changes and reduce risk.
What Is Ecesis?
Ecesis is a leading EHS Software Solution that has been helping companies around the world reach their EHS goals since 1993.
